Services / Bookkeeping

    Bookkeeping built for decisions, not just the tax return

    Most small business books are built for one purpose: filing a return. They are categorized to minimize tax, closed whenever the year end deadline demands it, and structured the way the software suggested on day one.

    That is fine for compliance. It is close to useless for running the business.

    The result is an owner who gets a P&L every month, reads it, and still cannot answer the only question that matters: where is the money actually coming from, and where is it going.

    The reason you cannot see which jobs make money is usually not a strategy problem. It is a chart of accounts problem.

    What usually goes wrong

    Four things, and they compound.

    The chart of accounts does not match how you make money. Most were whatever the software defaulted to, plus a decade of one-off accounts added under pressure. If your accounts do not line up with jobs, locations, providers, or enterprises, then no amount of accurate data entry will produce a P&L that tells you anything.

    The books close too late to matter. A close finished on the 25th of the following month is history. By the time you see a problem, you have spent another four weeks making decisions without it.

    Tracking was never set up. Job costing, location tracking, class or department detail. These get configured at the bookkeeping layer or they do not exist at all. Adding them retroactively means rebuilding a year of history, and most people never do.

    Loose ends pile up quietly. Uncategorized transactions, unreconciled accounts, and a holding bucket full of things nobody wanted to decide about. Every one is a small hole in the numbers you are using to run the business.

    01

    A chart of accounts that fits your business

    Rebuilt around how you actually make money. By job, location, provider, or enterprise, depending on what you run. This is the step that makes everything downstream possible.

    02

    Monthly close on a schedule

    Books closed and reconciled by a fixed date each month, not whenever there is time. You get numbers while they are still worth acting on.

    03

    Job, location, and provider level tracking

    Configured properly at the source, so margin questions can actually be answered later. Set up once, correctly, instead of reconstructed under pressure.

    04

    Cleanup and catch-up

    If the books are behind, or were never quite right, we fix the history before we start reporting on it. Quoted separately, and we will tell you honestly how much there is.

    05

    Reporting you will actually read

    A monthly package built around the handful of numbers that drive your decisions, not a stack of statements you file without opening.

    What it costs

    Bookkeeping runs $400 to $750 per month.

    Where you land depends on transaction volume, how many accounts and entities we are maintaining, whether you need job or location level tracking, and how much cleanup the history needs before we start.

    Cleanup and catch-up work is quoted separately, up front, before any of it begins. You approve the number first.

    We publish the range because you should be able to work out roughly what this costs without booking a call to find out.

    Where bookkeeping ends and CFO work begins

    Two services, and they stack.

    Bookkeeping is the foundation. Accurate, current, closed on time, and structured so the numbers mean something.

    Fractional CFO work is what gets built on top. Forecasting, margin analysis, pricing, lender ready reporting, and someone to think the hard decisions through with.

    Plenty of clients only ever need the first one. Clean books, delivered on time, are a complete answer to a real problem, and we are happy to be the firm that just does that well. If and when the questions get bigger than the books, the CFO work is there. You are never required to buy it.

    Who this is for

    Owner-operators doing $1 million to $20 million in revenue, in home services, medical and dental, and agriculture.

    Owners whose books are technically accurate but structurally useless. Owners who have outgrown a part-time bookkeeper. Owners who keep being told they need better financial visibility without anyone explaining that it starts here.

    Common questions

    What is included for $400 to $750 a month?
    Monthly close and reconciliation, a chart of accounts maintained around how your business actually works, transaction categorization, job or location level tracking where you need it, and a monthly reporting package. Where you land in the range depends on transaction volume, entity count, and how much tracking detail you need.
    We already have a bookkeeper. Why would we change anything?
    Often you should not. If your books close on time, reconcile cleanly, and the reports answer your actual questions, you are in good shape and we will tell you so. The reason people call us is usually structural rather than personal. The chart of accounts was never built for the way the business makes money, and no bookkeeper can fix that from inside the current setup.
    Do you replace our CPA?
    No. Your CPA handles tax strategy and filing, and that relationship stays exactly where it is. We hand them cleaner books at year end, which usually makes their job faster and cheaper.
    Our books are a mess. Is that a problem?
    It is extremely common and it is fixable. We scope the cleanup first, quote it separately, and tell you plainly how far behind things are. Nobody gets lectured about it. We would rather fix two years of history once than report on top of numbers we do not trust.
    Do we have to buy CFO services too?
    No. Bookkeeping is sold on its own and plenty of clients never buy anything else. If the questions later outgrow the books, the CFO work is available, but it is never a condition.
    What accounting software do you work in?
    We work in whatever you already use in most cases, and we will tell you if the current setup is genuinely holding you back. Changing platforms is disruptive and we do not recommend it unless the reason is real.

    Thirty minutes, no pitch. Tell us what shape the books are in and we will tell you honestly what it would take. See how our engagements work.

    Request Discovery Call